Purchase Order Management

Brahmin Solutions purchase order management software makes it easy to restock and reorder inventory while providing seamless integration with your accounting software.

Purchasing Features

1. Partial Purchase Order Fulfillment
2. Purchase Order Workflow
3. Reordering

4. Combining Purchases
5. Vendor Bills
6. Calculating True COGS

Partial Purchase Order Fulfillment

If your vendor only sends part of a purchase order, receive what was delivered and the purchase order will be open until the rest of the stock is received.

Learn More: Receiving a purchase order

Purchase Order Workflow

Saved – Draft order

Confirmed – Stock is incoming & the order is ready to be billed

Inprocess  – Stock is in the process of being received or partially received

Fulfilled – Stock is completely received. Purchase is billed/unbilled

Learn More: Purchase Order Life Cycle

Reordering

Set Min and Max reorder points. Get notified when the stock falls below a Min qty and use the reorder report to pull up all low inventory stock. Vendor and lead time are auto populated, just select the products to reorder and purchase orders will be created.

Combine Purchases

Combining Purchases

If you have a backorder purchase order and a reorder purchase order for the same vendor, combine them into one. It will save time and effort in managing multiple orders.

Vendor Bills

Create bills from purchases easily with one click. Bills will be sent to your accounting platform in real-time creating a seamless integration.

Create partial bills for a purchase order, if you receive partial vendor shipments.

Learn More: How To Create A Bill

 

Vendor Bills

Calculating True COGS

Calculate the true cost of goods landed by including extra costs to your purchases, like transport fees, customs, duties and more.

Purchasing FAQ

Contact us today if you have more questions about how Brahmin Solutions purchasing management can work for your business.

Can I purchase from a foreign vendor?

Yes, you can have vendors with a different currency than your base currency. You will need to enable multiple currencies, then add a price list for this currency and then assign this price list to your vendor.

Is it easy to track the status of purchase orders?

Yes, in the purchase order management screen you will be able to see a quick visual guide that shows the receiving and billing progress of purchases.

Can I receive purchase orders to a different address?

You can add multiple warehouses. To receive a product to a new delivery place, add another warehouse and create a purchase order for the desired delivery warehouse.

Can I return Purchases?

Yes, you can. You can create a purchase return by selecting the type of purchase as a return. To complete the return, complete the shipment process of stock to your vendor.

Can I have more than one vendor for a product?

Yes, you can. You can only have one default vendor but you can associate a product with multiple vendors.

For more details on how to use the purchase order functionality, visit our support pages.

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