Track every batch from raw materials to customers. Pull recall reports in minutes, not days. FDA audit-ready without the paperwork burden.
Starting from $199/month. Unlimited users. Go live in 3-6 weeks.
Lot tracking software records and traces batch or lot numbers throughout the manufacturing process. It creates a digital chain of custody for every batch of product you make — from the raw materials you receive from suppliers, through the production process, all the way to the customers who receive the finished goods.
Upstream traceability
Trace any finished product back to its raw material lots, suppliers, and purchase orders
Downstream traceability
Trace any raw material lot forward to every finished product and customer who received it
Think of it this way: every ingredient that enters your facility gets a lot number. When that ingredient goes into a production batch, the system records which input lots were used. The finished product gets its own lot number. When that product ships to a customer, the system records which lots went where. The result is a complete genealogy — you can start at any point in the chain and trace forward or backward to see the full picture.
This matters most when something goes wrong. If a supplier notifies you that a batch of raw materials was contaminated, you need to know immediately: which production runs used that material? Which finished products are affected? Which customers received them? Without lot tracking software, answering those questions means digging through paper records, spreadsheets, and emails — a process that can take days. With lot tracking, the answer is a few clicks away.
Beyond recalls, lot tracking software provides daily operational value. It enforces FIFO (first in, first out) and FEFO (first expired, first out) picking rules so your team uses the oldest or nearest-to-expiration materials first. It tracks expiration dates and alerts you before materials expire. It attaches quality documents — Certificates of Analysis, test results, inspection records — directly to lot records so everything is in one place.
For manufacturers in regulated industries, lot tracking isn't optional. The FDA requires it for food, supplements, cosmetics, and medical devices. But even manufacturers without regulatory mandates benefit from the quality control, waste reduction, and operational visibility that lot tracking provides. It's the difference between knowing you have 5,000 units on the shelf and knowing exactly where those units came from, when they expire, and who they're going to.
The best lot tracking software captures traceability data as a byproduct of normal operations — receiving, production, shipping — so your team gets full traceability without extra data entry. If lot tracking requires a separate process, adoption drops and gaps appear.
Lot tracking and serial number tracking serve different purposes. A lot number identifies a group of items produced together under the same conditions — 1,000 bottles from the same production run all share one lot number. A serial number identifies a single, unique unit.
Lot tracking is standard for consumable goods: food, beverages, supplements, cosmetics, and chemicals. Serial tracking is more common for discrete manufactured goods like electronics, medical devices, and industrial equipment. Many manufacturers use both — lot tracking for raw materials and serial tracking for finished goods. Brahmin Solutions supports both within the same MRP system.
If you manufacture food, supplements, cosmetics, or medical devices, lot-level traceability isn't a nice-to-have — it's a regulatory requirement. Here's what the major frameworks demand.
FSMA requires food manufacturers to maintain records that trace food one step forward and one step backward in the supply chain. The FSMA 204 rule expands this for high-risk foods, requiring Key Data Elements (KDEs) at Critical Tracking Events (CTEs) — essentially, detailed lot-level records at every point where food changes hands. Non-compliance can result in facility shutdowns and Warning Letters.
Current Good Manufacturing Practices require supplement manufacturers to maintain batch production records that include lot numbers for every component used, quantities, in-process testing results, and finished product testing. Lot tracking must enable full traceability from finished product back to raw ingredient suppliers. These records must be retained for one year past the product's shelf life.
MoCRA, signed into law in 2022, introduced the first major update to cosmetics regulation in over 80 years. It requires cosmetic manufacturers to maintain records that enable traceability, report serious adverse events, and comply with facility registration and product listing requirements. Lot-level traceability is the foundation of these compliance obligations.
Paper logs and spreadsheets work until they don't. These are the warning signs that your current traceability process has gaps.
If producing a traceability record means pulling binders, searching email, and cross-referencing spreadsheets, you're not audit-ready — you're audit-anxious. Auditors expect lot data in minutes, not hours. Every minute you spend scrambling erodes their confidence in your quality systems, even if your products are perfectly safe.
When a supplier notifies you of a raw material issue, the clock starts ticking. If you can't trace that material forward to every finished product and every customer who received it, you're either recalling everything (expensive and damaging) or guessing (dangerous). Downstream traceability should be a click, not a project.
Expired ingredients making it into production is a compliance violation waiting to happen. If expiration tracking lives in a spreadsheet that someone updates when they remember, gaps are inevitable. Automated expiration alerts catch what manual processes miss — before expired materials become expired finished goods on a customer's shelf.
Without lot-level traceability, a problem with one batch forces you to recall everything produced during that time period. That's over-recall: pulling perfectly good product off shelves, absorbing unnecessary costs, and damaging customer relationships — all because you couldn't pinpoint exactly which lots were affected.
If one person uses date-based lot numbers, another uses sequential numbers, and a third makes them up on the spot, your traceability chain has gaps. Inconsistent lot numbering makes it impossible to search, sort, or trace reliably. A lot tracking system enforces consistent conventions automatically, so every lot follows the same format regardless of who created it.
If your team spends hours each week manually logging lot numbers on paper forms, typing them into spreadsheets, and assembling traceability documents for audits or customers, that's time taken directly from production. Lot tracking software captures this data as a byproduct of normal operations — receiving, production, shipping — so the paperwork generates itself.
Sound familiar? If two or more apply, lot tracking software would close the gaps in your traceability process. See the full comparison
See how Brahmin tracks lots across your entire supply chain in a 30-minute demo.
Not all lot tracking systems are equal. These are the features that matter most for manufacturers who need traceability.
Assign lot numbers automatically at receiving or during production. Use your own naming conventions or let the system generate sequential lot IDs. Every unit gets a traceable identity from the moment it enters your facility.
Learn moreTrack expiration dates, best-by dates, and use-by dates for every lot. Get alerts before materials expire so you can use them in time or quarantine them before they reach production. Never ship expired product again.
Learn moreEnforce first-in-first-out or first-expired-first-out picking rules automatically. The system tells your team which lots to use first based on receipt date or expiration date, reducing waste and ensuring freshness.
Learn moreTrace any finished product back to its raw material lots, suppliers, purchase orders, and receiving dates. When a quality issue surfaces, identify the source in minutes instead of days.
Learn moreTrack any raw material lot forward to every finished product and customer that received it. Know exactly who was affected when a supplier flags a contamination or defect — and limit your recall to only the impacted batches.
Learn moreGenerate complete recall reports with one click. See every affected lot, the customers who received it, quantities shipped, and order details. What used to take days of spreadsheet archaeology now takes minutes.
Learn moreAttach Certificates of Analysis, test results, and quality documents directly to lot records. When an auditor asks for documentation, everything is linked to the lot — no hunting through file cabinets or email chains.
Learn moreScan lot numbers with barcode readers or your phone camera during receiving, production, and shipping. Eliminate manual data entry errors and speed up every touchpoint where lot information changes hands.
Learn moreLot tracking that connects to your existing tools
Sync lot data to QuickBooks, Xero, Shopify, and ShipStation with native integrations.
Traceability is built into every step of your workflow. No separate data entry, no extra spreadsheets — just the chain of custody, captured automatically.
Scan materials in, assign lot numbers, record supplier lots and expiration dates
Automatic lot numbering with your naming conventions, CoA attachment
System records which input lots go into each production batch
Finished product lots linked to customer orders and shipments
Click any lot to see full history, generate recall reports instantly
Supplier lot
SUP-2026-0891
Organic vanilla extract, 50kg
Production lot
LOT-2026-0342
Vanilla bean ice cream, 2,400 units
Shipped to
12 customers
1,847 units delivered
An FDA inspector asks for lot traceability records. Here's what happens next.
Different industries have different traceability requirements. Brahmin adapts to the regulations and workflows that apply to your products.
Track lots from ingredient receiving through production to customer shipment. Supports FSMA 204 requirements with one-up, one-back traceability and instant recall reports.
Learn moreManage lot genealogy, CoA documentation, and quarantine workflows required by 21 CFR Part 111. Full traceability from raw ingredient to finished bottle.
Learn moreBatch tracking for formulas, fragrance lots, and packaging materials. Stay compliant with the Modernization of Cosmetics Regulation Act (MoCRA) traceability requirements.
Learn moreComponent-level lot tracking, device history records, and full genealogy for FDA-regulated medical devices and combination products.
Learn moreEnterprise traceability systems take months and require consultants. Modern cloud lot tracking goes live in weeks with a dedicated implementation manager.
When raw materials arrive, scan them in and assign lot numbers automatically. Record supplier lot numbers, expiration dates, and attach CoAs. Every ingredient gets a traceable identity before it touches your production floor.
Define your bills of materials with lot-tracked ingredients. The system knows which raw material lots go into each production batch, building the genealogy chain automatically.
When you run a work order, the system records which raw material lots were consumed and assigns a new lot number to the finished product. The connection between input lots and output lots is captured without extra data entry.
When orders ship, the system records which finished product lots went to which customers. This creates the downstream traceability link you need for targeted recalls.
Need to trace a lot? Click any lot number and see its full history — from supplier to customer. Generate recall reports, mock recall documents, and audit-ready traceability records in minutes.
Real results from manufacturers who rely on Brahmin for traceability and compliance.
“We have yearly inspections which include mock recalls and mass balance exercises, and both went the smoothest they ever have after using Brahmin Solutions.”
Andrea Rothstadt
Sfoglini Pasta
“Brahmin syncs to all our systems and handles batch tracking, order capture, and fulfillment — everything we need in one place.”
Ryan
Chugach Chocolates
“Full visibility from purchase order to manufacturing to sales — plus accurate cost of goods. And the support is exceptional.”
Sheldon Ratuski
FLFF
Lot tracking software records and traces batch or lot numbers throughout the manufacturing process — from raw material receiving through production to customer shipment. It maintains a digital chain of custody for every batch, enabling manufacturers to trace any product forward to customers or backward to suppliers and raw materials. This is essential for regulatory compliance, quality control, and recall management.
Lot tracking protects your business in three ways: regulatory compliance (FDA, FSMA, cGMP regulations require traceability for food, supplements, cosmetics, and medical devices), recall management (when a quality issue arises, lot tracking lets you identify and recall only the affected batches instead of your entire inventory), and quality control (tracking lots helps you identify patterns — which suppliers, ingredients, or production conditions correlate with quality issues).
Lot tracking assigns one identifier to a group of items produced together under the same conditions — a batch of 500 bottles from the same production run all share one lot number. Serial number tracking assigns a unique identifier to every individual unit. Lot tracking is typical for food, supplements, cosmetics, and consumable goods. Serial tracking is more common for electronics, medical devices, and high-value equipment. Some manufacturers use both.
Yes, for many product categories. The FDA requires lot-level traceability for food products (under FSMA and the FSMA 204 rule for high-risk foods), dietary supplements (under 21 CFR Part 111 cGMP), cosmetics (under MoCRA), and medical devices (under 21 CFR Part 820). Even if your specific product category doesn't have an explicit lot tracking mandate, maintaining lot traceability is considered a best practice and is expected during FDA facility inspections.
Without lot tracking, a recall means pulling all product from the market because you can't identify which specific batches are affected. With lot tracking, you can trace a problematic raw material forward to the exact finished product lots that used it, and then identify exactly which customers received those lots. This means smaller, faster, less expensive recalls — and less damage to customer relationships and brand reputation.
Essential features include automatic lot number assignment, expiration date tracking, upstream traceability (finished product back to raw materials), downstream traceability (raw material forward to customers), one-click recall reports, FIFO/FEFO enforcement, barcode scanning support, CoA attachment, and integration with your inventory and production systems. The best lot tracking software captures traceability data as a byproduct of normal operations rather than requiring separate data entry.
Yes. Modern lot tracking software integrates with accounting systems like QuickBooks and Xero, e-commerce platforms like Shopify, and shipping tools like ShipStation. Brahmin Solutions offers native integrations that sync data from your lot tracking system to your accounting and sales platforms automatically. This eliminates the need to re-enter lot data across multiple systems.
Enterprise traceability systems can take 6-12 months to implement. Cloud-based lot tracking software designed for small and mid-sized manufacturers typically goes live in 3-6 weeks. The key factors are data migration (importing your existing product and lot data), workflow configuration (setting up lot numbering rules and traceability requirements), and team training. Brahmin Solutions includes a dedicated implementation manager to guide you through the entire process.
Lot tracking is essential for any manufacturer producing regulated products: food and beverage (FDA, FSMA), dietary supplements (cGMP, 21 CFR Part 111), cosmetics and personal care (MoCRA), medical devices (21 CFR Part 820), and pharmaceuticals. It's also increasingly adopted by non-regulated manufacturers who want better quality control, customer confidence, and the ability to manage targeted recalls if issues arise.
Lot tracking adds a layer of detail to inventory management. Instead of just knowing you have 5,000 units of a product, you know you have 2,000 units from Lot A (expires March 2027) and 3,000 units from Lot B (expires June 2027). This enables FIFO/FEFO picking, expiration management, and targeted recalls. In Brahmin Solutions, lot tracking is built into the inventory system — not a separate module — so every inventory transaction automatically captures lot-level data.
Join 300+ manufacturers who trust Brahmin for lot tracking and traceability. Starting from $199/month, unlimited users, go live in 3-6 weeks.
30-day money-back guarantee. Go live in 3–6 weeks.
